Preparing an intercultural event such as ‘Musik verbindet’ requires early planning and close collaboration with a wide range of partners. First, a concept with clear goals, target groups and a rough programme framework should be developed. It is important to approach and recruit musicians, choirs and dance groups from different communities, ideally via existing networks, associations and multipliers. This is followed by organisational steps such as booking a suitable accessible location, technical planning, scheduling and, if necessary, moderation. Public relations work via flyers, social media and local press is essential, as is the organisation of a welcoming environment for participants and guests. A joint conclusion, e.g. with a song with all participants, creates a connection. After the event, there should be a debriefing with a feedback session – for recognition, documentation and lasting impact.
Materials:
– Microphones & cables
– Music stands
– Musical instruments (loan instruments if necessary)
– Stage set/decoration
– Seating
– Information material (flyers, programmes)
Rooms:
– Barrier-free event room with stage
– Backstage/recreation room for performers
– If necessary, separate cloakroom or quiet room
Technology:
– Sound system, loudspeakers
– Mixing desk
– Lighting technology/stage lighting
– Projector & screen if required
– Power connections & extension cables
Costs:
– Fees or expense allowances
– Equipment hire
– Catering/drinks
– Travelling expenses
– Printing costs (flyers, posters)
Staff:
– Organisation team
– Technician
– Moderator
– Reception & support
– Helpers for set-up/dismantling
– Translator or language assistant if required